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Health, DNA & Breedplan Requirements for Official Society Shows & Sales

A Guide to Pre-Sale Checks in respect of Animals consigned to the Society's Official Sales

A guide can obtained from the Society or downloaded here:-

BVD - Testing and Vaccination

All Entries must be vaccinated against BVD (Bovine Viral Diarrhoea).

  • Entries from CHeCS Accredited Herds must be fully vaccinated in accordance with the data sheets of vaccine used.
    (Note: Their last vaccination must have been administered within 12 months of the Sale).
  • Entries from non BVD Accredited Herds must be antigen tested negative and vaccinated in accordance with the data sheets of the vaccine used.
  • Entries from Herds not subscribing to the membership of a CHeCS Herd Health Scheme must be antigen tested negative and vaccinated in accordance with the data sheets of the vaccine used.
  • In the case of pregnant animals they must be vaccinated in accordance with the data sheets of the vaccine used and vaccination must be carried out prior to service.
  • Ensure that in all instances the final vaccination has been administered with sufficient time for the animal to have built up an immunity prior to the sale. From advice obtained, at least 4 weeks prior to the Sale.
    If in doubt on any of the points above please consult with either your CHeCS Herd Health provider or your Veterinarian.
  • In consultation with your vet, please ensure that the animal has been tested (or at least blood sample collected) prior to vaccination.


  • All entries, including calves at foot and without exception, must be TB tested negative within 60 days of the Sale (in respect of Carlisle and Stirling this may vary for animals coming from a 4 year TB testing area – please check with the auctioneers concerned).

  To help us with the administration of Official Sales would you please:-

  1. Let us have the pedigree certificate for your entry(ies) as soon as possible if not already lodged with us.
  2. Let us have the completed and signed 'Sale Animal Health Declaration Form' no later than 1 week prior to the Sale if not already lodged with us.
  3. Check that the following details on your passport match with those on the pedigree certificate - any animal that arrives at the Market where this is not the case will have to return home immediately:-
    • Animal Tag Number
    • Date of Birth
    • Tag Number of Dam
  4. Please ensure that you bring to the Sale Animal Health Declaration Card(s) which must be displayed alongside each entry even if no information is available.

It really does help if the documents mentioned under 1 & 2 are lodged with the Society prior to the Sale and not handed to us at the time of the event.

Sale Animal Health Declaration Card

This card must be displayed alongside each entry at the Sale even in instances that no information is available.

These cards can be obtained either from a CHeCS Herd Health provider, the Society or downloaded here:-

Official Sale Herd Health Declaration

This form must be completed and submitted to the office along with your entry form(s).

The details provided will then be included within the sale catalogue.

Sale Animal Health Declaration Form for BVD and TB

This form must be completed, signed and submitted to the office at least one week before the sale.

Any entry for which this declaration has not been submitted will NOT be allowed to go through the sale.

These declaration forms can be obtained from the Society or downloaded here:-

DNA conditions of entry for all Official Sales

All animals both male and female (with exception of calves sold at foot), submitted for entry in an official society sale must be DNA tested and results lodged with the Society prior to the sale date.

The test to include:-

● Animal Profile

● Sire or Parentage Verification

● The defect – Hypotrichosis
(If both parents of the subject animal are tested free of hypotrichosis it will only be necessary to DNA for Parentage Verification).

Any animal found to be a carrier of hypotrichosis will be ineligible for sale.

So as to ensure that the results are known by the sale date, DNA samples should be submitted by the 1st of the month preceding the month in which the sale takes place:-

Eg: The spring show and sale – 27th April 2020
DNA samples must be submitted by or before close of entry: 13th March.

A reminder of the DNA Testing Timetable 

* Samples lodged with the Society by the 1st of a month should generate a result by the end of the same month.

Please note that both of the above statements depend upon the DNA samples submitted being of the required quality to achieve a result: For more information on the correct sampling technique please click here

i.e. Hair samples must be:-
● Plucked so as to provide a reasonable quantity of hair follicles.

● Clean – we are finding an increasing number of occasions where samples are not clean enough and replacements have had to be requested.

In any event where new samples have to be taken and tested, the cost will be borne by the vendor.

Breedplan Cards

When Breedplan cards are provided to exhibitors they must be displayed alongside each animal.

Additional Information